Governance
Castelnau Group Ltd Annual Report 2021
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and the production of the Annual Report and Financial
Statements which are independently audited.
The Board is responsible for the appointment and
monitoring of all service providers to the Company.
The Directors are kept fully informed of investment and
financial controls and other matters by all services
providers that are relevant to the business of the
Company and should be brought to the attention of
the Directors.
The Nominations Committee shall regularly review
the structure, size, composition (including the skills,
knowledge, experience and diversity) of the Board as a
whole and make recommendations to the Board with
regard to any changes.
The Board has a breadth of experience relevant to the
Company and the Directors believe that any changes
to the Board’s composition can be managed without
undue disruption. With any new director appointment
to the Board, consideration will be given as to what
induction process is appropriate.
Directors’ Attendance at Meetings
The Board holds quarterly Board meetings to discuss
matters including: portfolio performance, strategy,
dividend policy, structure, finance, corporate
governance, marketing, risk management, liquidity,
compliance, asset allocation and gearing, contracts
and Company performance. The quarterly Board
meetings are the principal source of regular
information for the Board enabling it to determine
policy and to monitor performance, compliance and
controls but these meetings are also supplemented by
communication and discussions throughout the year.
A representative from each of the Investment Manager,
AIFM, Administrator and Corporate Broker attends
each Board meeting either in person or by telephone
thus enabling the Board to fully discuss and review
the Company’s operation and performance. Each
Director has direct access to the Portfolio Manager and
Company Secretary and may, at the expense of the
Company, seek independent professional advice on
any matter. Both appointment and removal of these
parties is to be agreed by the Board as a whole.
The Audit Committee meets at least twice a year, the
Management Engagement Committee (“MEC”) and
Remuneration and Nomination Committee meet at
least once a year. In addition, adhoc meetings of the
Board to review specific items between the regular
scheduled quarterly meetings can be arranged.
Between formal meetings there is regular contact with
the Portfolio Manager, AIFM, Administrator, Custodian
and Depositary and the Corporate Broker.
Although some of the Directors hold other listed Board
positions, none of these is for a trading company and
the Board is satisfied that they have sufficient time
commitment to carry out their duties for the Company
as evidenced by their attendance at the Board and
Audit Committee meetings during the year.
At the Board meetings, the Directors review the
management of the Company’s assets and liabilities
and all other significant matters so as to ensure that
the Directors maintain overall control and supervision
of the Company’s affairs.
Appointment and Retirement of Directors
Subject to the Companies Law and the Articles, the
Directors shall have power at any time, and from time
to time, without sanction of the Company in general
meeting but subject to receiving the written consent
of the holder of the B Share, to appoint any person
to be a Director, either to fill a casual vacancy or as
an additional Director. Any Director so appointed
shall hold office only until the next following annual
general meeting and shall then be eligible for
re-appointment. Subject to the Companies Law and
the Articles, the Company may by ordinary resolution
appoint any person as a Director; and remove any
person from office as a Director and there shall be
no requirement for the appointment or removal of
two or more Directors to be considered separately.
A Director may resign from office as a Director by
giving notice in writing to that effect to the Company.
There is no age limit at which a Director is required
to retire. At each annual general meeting of the
Company, each Director, other than the Director
appointed by the holder of the B Share pursuant to
the Articles, shall retire from office and each Director
may offer themselves for election or re-election by the
Shareholders.